Reports in RentalTracker – Overview and Usage

With reports in RentalTracker, you gain insight into the usage, behavior, and performance of vehicles and assets. In this article, we explain what types of reports are available and how to use them effectively.

What can you do with reports?

Reports help you with, among other things:

• Trip registration
• Billing and administration
• Insight into usage and idle time
• Monitoring driving behavior
• Tracking locations (geofences)
• Technical analysis (such as fuel, temperature, and status)

Types of reports

Within RentalTracker, reports are organized into categories. These categories help you quickly select the right type of report.

A. Popular reports

The most commonly used reports for daily insights.

Examples:

• General information
• Events (alerts)
• Geofence in/out
• Routes

Suitable for quick checks and daily monitoring.

B. Overview reports

Provide a broader view over a selected period.

Examples:

• Drives & Stops
• Travel sheets
• Merged reports
• Odometer / engine hours

Suitable for administration and analysis.

C. Behavior reports

Focused on driving behavior and usage.

Examples:

• Speeding reports
• Idling
• RAG reports (driving behavior score)

Useful for safety and optimization.

D. Geofence reports

Insight into activities at specific locations.

Examples:

• Entry and exit times
• Time spent within zones
• Stops at locations

Ideal for project locations and rental control.

E. Technical reports

Based on vehicle or sensor data.

Examples:

• Fuel usage and refueling
• Temperature
• Offline devices
• Installation status

Suitable for maintenance and troubleshooting.

F. Other reports

Specific or custom reports.

Examples:

• Checklists
• Expense reports
• POI (Points of Interest) duration

What does a report contain?

The content varies per report but often includes:

• Date and time
• Vehicle or asset
• Start and end location
• Addresses (optional)
• Distance and duration
• Status (driving, idle)
• Sensor data

How to choose the right report?

This depends on what you want to analyze:

Important to know

• Many reports have a similar structure
• Differences are often in detail level or filters
• Smaller variants (such as multiple trip reports) often share the same base

Practical advice:
The fastest way to understand reports is to generate them using your own fleet. This way you can immediately see:

• what data is available
• how the output looks
• what is relevant for your situation

Responsible use of data

RentalTracker provides data as recorded by the trackers in use.

The accuracy, availability, and content of this data may vary depending on:

• the type of tracker
• the installation
• the sensors used

Interpretation and use of this data (for example for administration, tax purposes, or compliance) remain the responsibility of the user.

More information

Want to learn step by step how to create, configure, and export reports?
Visit the help center for detailed instructions:

https://support.rentaltracker.eu/en/support/solutions/folders/203000112261

Here you will find:

• How to generate a report
• Which settings you can use (such as time period, vehicles, and filters)
• Tips for exporting (Excel, PDF, etc.)

These videos help you quickly understand which reports are relevant for your situation and how to use them effectively.

Summary

• Reports are organized into categories (A to F)
• Many reports have a similar structure
• Testing them yourself provides the best insight
• Use reports based on your specific goal
• Data quality depends on hardware and configuration